Datar.

description Case Study: HR Digitalization in Plastic Packaging Production

How Novo-Pak Automated HR Processes and Eliminated Paper Documentation in a Manufacturing Plant

About the Client

Novo-Pak is a Polish expert in the production of modern plastic packaging, specializing in solutions for the cosmetics and household chemicals industries. The company has its own advanced machine park and tool shop in Całowanie, which allows for full control over the design and manufacturing process – from concept to finished product. Learn more about Novo-Pak.

Challenge: Data Flow Bottleneck

Despite modern production, Novo-Pak's HR processes were based on traditional methods that couldn't keep up with the company's growth pace:

schedule Manual Time Reconciliation

Time tracking data (RCP) required tedious verification and manual standardization by HR staff.

description Paper Barrier

Traditional attendance lists and paper leave requests hindered efficient closing of payroll periods.

local_shipping Document Delivery

Physical delivery of payroll information (payslips) was time-consuming and logistically complicated.

chat Need for Efficient Communication

The team needed a simple way to report absences and explain work time exceptions directly to supervisors and HR, without having to learn new software.

Solution: Datar HR Assistant

We implemented an intelligent assistant that seamlessly integrates with existing tools (Outlook, SMS), requiring zero additional training for the staff.

calculate Automated Payroll Settlements

The assistant unifies T&A data, social security info, and employee requests. It precisely calculates working hours based on internal regulations.

  • check_circle Automatically consolidates T&A data, social security information, and employee requests.
  • check_circle Payroll settlements aligned with internal policies—without manual spreadsheet fixes.
Business Impact:
  • check_circle Salary calculations require less effort and run more smoothly.
  • check_circle Accountants meet monthly reporting deadlines with ease, with a much smaller post-month-end workload peak.

sms Leave & Notes via SMS

Employees submit leave requests, exceptions, and notes to HR via simple text messages. Adoption was instant as the team uses a tool they already carry.

  • check_circle Leave requests, exceptions, and HR notes submitted via simple SMS.
  • check_circle Automatic routing to the right owner (HR or manager), with no extra steps.
  • check_circle Full history and confirmations—no paper trail.
Business Impact:
  • check_circle Errors have been eliminated and communication is consistent.
  • check_circle Employees can request leave anytime, anywhere—without physical paperwork or office visits.

event Full Visibility in Outlook

Managers don't need to log into new software. They can see their team's absences directly in Outlook, allowing them to approve SMS requests instantly from their calendar.

  • check_circle Absences visible directly in Outlook.
  • check_circle Approve requests without logging into new software.
Business Impact:
  • check_circle All leaves are centralized in one place for an easy overview.
  • check_circle Team planning is transparent and free of scheduling conflicts.

payments Digital Payslips

Every employee receives their payroll information directly on their phone via SMS.

  • check_circle Payslips delivered securely to employees’ phones.
  • check_circle No printing and manual distribution of documents.
Business Impact:
  • check_circle Information reaches employees securely and instantly, even when they are not at work.
  • check_circle Greater clarity led to significantly fewer inquiries directed to the HR department.

Results and Implementation Effects

The collaboration between Novo-Pak and Datar proved that HR digitalization in a manufacturing plant can be a fast process if you focus on simplicity and familiar tools:

Fast Month-End Close

Automated settlements and data aggregation significantly reduced the time needed to prepare payroll and finalize the period.

Precise Tracking Based on T&A Data

Thanks to the assistant, time tracking is done directly based on T&A data, eliminating errors from manual hour transcription and ensuring seamless integration with existing systems.

Zero Paper

Full departure from physical attendance lists in favor of clear reports generated by the assistant.

High Adoption Rate

The transition to SMS-based service achieved high adoption rate among employees. The lack of need to install new applications ensured seamless integration and disruption-free implementation, maximizing efficiency from day one.

Convenience for Management

Thanks to Outlook calendar integration, team management became part of the daily office routine, without needing to switch between multiple systems.

Full Security and History

Every request, note, and correction is recorded by the assistant, ensuring transparency and ease of data verification.

Want to automate HR in your manufacturing company without implementing complicated tools?

calendar_add_on Schedule a Free Assistant Demo